Inventory Responsibilities

• Develops and implements an updated computerized/manual Inventory Management Control System for the Centre’s furniture, equipment and supplies.
• Updates and maintains the Centre’s Asset Register as necessary, ensuring that all furniture purchased and/or written off, are accounted.
• Establishes Standard Operating Procedures (SOPs) for the Accepting and Accounting for Gifts or Donations.
• Establishes SOPs to ensure compliance with the GOJ Comprehensive Asset Management Policy for the Public Sector.
• Ensures that Fixed Asset Register is maintained and updated with cost of fixed asset received, dated, name of supplier or donor and receipt number of invoice where applicable.
• Maintain Office Equipment Record for inspection by Auditors.
• Maintain and update the master inventory record.
• Identifies assets that require repairs, disposal and makes recommendations to the Manager Asset & Inventory accordingly.
• Conducts inspections of assets on and off-site that are owned/ managed/ borrowed by the Centre.
• Conducts monthly stock-taking of all storerooms (Food & Beverage, Maintenance, Stationery and Sales/Marketing etc.)
• Submits monthly fixed asset report to Director of activities relating to fixed asset during the previous month.
• Maintains Fixed Asset Donation Record.
• Ensures that all furniture and equipment are marked with specific numbers- markings to be done on all new assets before assignment and location records updated simultaneously.
• Receive and maintain damage report Forms.
• Prepares and updates location charts for each office.
• Provides administrative support in the coordination of conferences and meetings.
• Manages the disposal of assets in accordance with Government of Jamaica guidelines.