• Prepare RFP for goods, general services and major works.
• Prepare and review the technical specification in collaboration with stakeholder, refining terms of reference (TOR) and preparing requests for proposal and bidding documents.
• Review and evaluate proposal and bids received.
• Prepare and review TORs and bidding documents for all required procurement activities.
• Review all tender reports for submission to the Procurement Committee,
• Prepares contracts.
• Coordinates public procurement tender closing and opening exercise.
• Review tender evaluation reports.
• Assesses quotations and make recommendation for award.
• Prepares addenda to tender documents.
• Maintains contract register.
• Prepares Procurement Plans for the MBCC
• Maintains database with current cost and location of goods, works, and services and establishes links with ones in other government agencies.
• Assists with negotiations with suppliers/contractors to obtain best prices and value for money.
• Maintain procurement records in good order to facilitate audit and other reviews.
• Liaises with Finance Division to ensure compliance with contract conditions for payments and other procurement guidelines.
• Maintains data file with Government of Jamaica Procurement Procedures
• Provides liaison services between the PPC, the Ministry of Finance, Office of the Prime Minister, and MBCC representatives.
• Prepare tender documents for evaluation and Procurement Committee meetings.
• Keeps track of each submission's procurement process, from preparation of Tender Reports to job completion and Contract termination.
• Advises, supports and assists employees on all aspects of the procurement process and procedures.
• Ensures that Procurement Committee submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposals is maintained.
• Attends meetings of Procurement and Contracts Committee.
• Ensures that invoices are received from suppliers and the appropriate programme managers have signed “Goods received or Services rendered”.
• Ensures that procurement practices conform with the relevant Acts.
• Liaises with the Accounts & Finance Department to ensure that supplier’s invoices are paid in a timely manner.
• Advises on the reliability and performance of suppliers. 

Other Responsibilities 

• Performs any other duties as directed by the head of the Division.
• Attends meetings of Procurement and Contracts Committees. 

AUTHORITY

• Certifies supplier’s invoices for payment.